Qudos System 2 - The cost-effective solution for compliance and risk management

Organisations of all types and sizes face ever-increasing compliance requirements - with more and more administration effort and paperwork. Now, Qudos System 2 offers a very cost-effective, integrated solution for compliance and risk management.

Application
To efficiently and effectively operate a compliance and risk management system: May be used by any organisation for addressing ISO 9001 Quality, ISO 14001 Environment, OHS, and many other compliance requirements - just configure to suit!

Qudos System 2 has a well-proven Modular design for the core elements common to all compliance management systems:

Document management

Issues management

Corrective / Preventive action

Internal Audits

Meetings/Management review

Training/Employee development

Risk Assessment

Performance measurement

For single-user or LAN (local area network) use with the applicable licence. Those requiring multi-site applications or even more enhanced features, see Qudos System 3.

The following briefly summarises how each module can help you:

Documents
It is becoming ever more important to have fast but controlled access to up-to-date documents. Qudos System 2 makes it easy! Your important documents are indexed in the 'Master document list'. With a network licence, this enables instant and accurate electronic document distribution - drastically reducing what is a significant overhead for many organisations.

You may also track the revision history and copy-holder information for all listed documents.

For many, this module alone is enough to justify the asking price of the software - everything else is a bonus!

Issues / Actions
This module offers great benefits by helping you effectively and systematically deal with problems and grasp opportunities. You may generate an 'Action Form' for a Nonconformance, Incident, Accident, Customer complaint, Request for Information, Suggestion or other opportunity for improvement. It may relate to any user-definable topic e.g. Product quality, Customer service, Health & Safety, Environment etc.

Powerful, query and report facilities enable you analyse trends, investigate problem areas, and produce custom lists and printouts.

Internal audits
Without being updated, all management systems have a tendency to degrade over time - as changes to methods, personnel and other factors take their toll on the system's relevance and usage. For that reason, compliance management standards require a program of internal audits to verify that the system continues to be effective. Qudos System 2 has a powerful module for planning, scheduling and recording audits.

To help you drive real benefits, your audit records may be linked to Action Forms to assign responsibility, plan and track corrective / preventive actions resulting from the audit.

Meetings
Meetings are important to the running of any modern organisation - but the generation, copying and distribution of invitations / agendas / minutes can be a burden that sometimes outweighs the benefits achieved from the meeting. Qudos System 2, will help you schedule, plan, and record meetings of any type.

Save time and effort by using the customisable default agendas Generate printed minutes in seconds OR use the automated email features to communicate quickly and without fuss.

Human Resources
Compliance standards, legislation, and good business practice require organisations to maintain levels of employee training, competency and awareness. Qudos System 2 has the tools to help. With facilities for planning and recording 'Individual Development Plans' and keeping all your Training records up to date.

Risk
There is a growing trend towards conducting a conscious assessment of risk prior to undertaking a project or business venture. The Risk module offers an elegant solution that combines plain-English training material with a neatly structured database. The enables you to quickly and easily plan, perform and record risk assessments with a high level of consistency - using the well-established matrix method.

Qudos System 2 also allows you to integrate assessments into the management of risk. Up to 100 separately tracked Action plans (for planning control measures) may be generated for each risk identified. A powerful tool for implementing risk-based, decision-making into your organisation!

Performance Measurement
A key component of any compliance management system is to measure performance against relevant criteria - to guide preventive, corrective and improvement actions, and prioritise resources where they be of greatest benefit. The Benchmark module may be used for:

Benchmark exercises

Supplier assessments

Customer surveys

And much more…

Other significant features include a complete set of sample procedures, an extensive e-book 'Guide to quality management', and a series of training presentations on risk / compliance management issues.

Key Benefits

Includes the key components of any compliance management system in one package

Enables systems for various compliance issues to be easily integrated

Records stored in a database allows for easy queries and data analysis

Systematically flag and deal with problems and exceptions

Practical solution to better document management

Facilitates risk-based decision-making

Established product with long history

No equal competitor at anywhere near the same price

Extensive reference material for training and system development

Structure allows a great deal of user-configuration

The effective management of compliance and risk is critical to survival and success. The penalties of noncompliance or ignoring risks can be severe, including: lost opportunities, business disruption, bad public relations, heavy fines and even imprisonment. The greatest risk of all is to take no action - to hope it won't happen to you. Smart organisations everywhere are now putting appropriate management systems in place.

Qudos System 2 offers the cost-effective solution.
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